EPRA to Introduce New Clearance for Petrol, Diesel, and Cooking Gas Traders

Under the new electronic system, EPRA and KenTrade plan to process clearance for consignments of coal, petroleum, and liquefied petroleum gas (LPG) across Kenya.

According to a public notice the two agencies issued on October 29, the rollout will be implemented in phases, with the first phase covering petroleum and LPG consignments.

The proposed system will operate through the National Electronic Single Window System (NESWS), also known as the Trade Facilitation Platform (TFP), which facilitates the electronic processing of trade documentation.

“The Authority, in collaboration with KenTrade, has begun the onboarding of EPRA services onto the NESWS, also known as the Trade Facilitation Platform (TFP), as part of ongoing efforts to enhance efficiency, transparency and compliance with the regulation of the Petroleum, Coal and Liquefied Petroleum Gas (GAS) subsectors,” part of the notice read.

According to the agencies, the mandatory implementation date will be announced after stakeholder consultations and other preparatory activities are completed.

Under the proposed arrangement, importers, exporters, transporters, and other stakeholders handling the affected consignments must submit clearance documents electronically through the platform.

Licensed transporters must also submit journey plans online.

At the same time, EPRA officers will use the integrated system to verify licenses issued to importers, exporters, transporters, and drivers in accordance with the Petroleum Act and its subsidiary legislation.

The Authority has urged affected stakeholders to ensure their licenses and other compliance documents are valid and up to date ahead of the planned rollout.

“Stakeholders are advised to ensure that all applicable licenses and related compliance documentation are valid and up to date in preparation for the proposed rollout and subsequent submission through the platform,” the agencies advised.

Also Read: EPRA Given Ultimatum to Revoke New Fuel Prices

Before the proposed system is introduced, EPRA will conduct stakeholder sensitization and public participation forums across six regional clusters.

During the meetings, the agencies will explain the proposed clearance procedures, documentation requirements, and the platform’s operational aspects.

Participants will also have an opportunity to ask questions and submit their views, comments, and recommendations.

The forum is scheduled to take place from November 2 to November 13, 2026, as follows:

Also Read: EPRA Signals Possible Fuel Price Increases in the Coming Months

The agencies noted that stakeholders may submit comments and memoranda by email to [email protected].

Alternatively, stakeholders may deliver written submissions to EPRA headquarters in Nairobi or its regional offices in Mombasa, Kisumu, Eldoret, Nakuru, Nyeri, Lodwar and Isiolo.

However, the authority has clarified that the mandatory use and effective date will be communicated after completion of sensitization.

“The mandatory use and effective date will be communicated by the Authority after completion of the stakeholder sensitization and preparatory activities,” the agencies clarified.

According to the agencies, the public participation exercise is conducted under the Statutory Instruments Act, No. 23 of 2013.

Faith Mwangi is a digital news writer at The Kenya Times with a strong foundation in multimedia journalism. She specializes in current affairs, education, and social justice reporting, with a keen focus on underreported stories affecting communities. Driven by a commitment to authentic storytelling and ethical journalism, she continues to grow in the dynamic digital media landscape. She can be reached at [email protected]

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