The National Identification Authority (NIA) is a Government of Ghana agency mandated to officially provide national identity credential to all those living in Ghana. The authority has the power to do so for both Ghanaians and foreigners.
The NIA introduce the household registration exercise to further aid ease of access and speed up the registration process. As a result, the office provided guidelines to individuals to go through before requesting for the service.
According to the NIA, The Household Registration and Card Issuance Exercise is limited to households with a minimum of five (5) Ghanaian applicants. Again, the exercise is limited to new registrations and does not extend to Card Replacement and Update of Personal Information services.
Before the comes on board, it shall conduct a Site Survey on the date of registration, at your designated property before it sets up a registration centre for the exercise. The Survey will ensure a successful and efficient registration exercise as follows:
1.Signal
This is to ensure that the strength of the network signals at the designated premises or alternative location is strong and stable to avoid interrupted registration process.
2. Environment/Workspace
This is also to ensure that the space allocated and logistics provided by the household for the registration exercise is conducive to work in.
3. Location
To confirm directions provided by the Contact Person to enable the registration team locate the designated property easily on the day of service provision.
4. Confirmation of List of Applicants
To confirm the list of applicants forwarded by the contact person for the household to NIA.
The service is not free. You will be required to pay in advance: An amount of Ghc150.00 for each member of your household you intend for NIA to register.
Again, a logistics fee for site survey and movement of NIA equipment and personnel to your designated premises. The fee will be reduced if the household provides transportation and accommodation for the NIA registration team during the exercise.
All payments are to be made into the account detailed below:
The NIA want individuals that request for the household registration to kindly ensure that the name of the person or family requesting the exercise is stated as the depositor.
Again, they should scan copies of all pay-in slips/evidence of payment should be shared with NIA via email at [email protected] after payments have been made for verification purposes.
Furthermore, a separate application and arrangement must be made for requests that fall outside the initially agreed numbers to be registered. Also, any request by a household on the day of registration, to increase the number of persons to be registered during the registration exercise, should be made no later than 12 noon on the registration day. Any request made after 12 noon will not be honoured.
All payments for additional numbers must be made (with receipts evidencing payments) before the additional request is honoured.
Don’t forget that all payments are non-refundable.
REQUIREMENTS FOR REGISTRATION
1. Compulsory requirements include:
a. The applicant’s Birth Certificate or
b. The applicant’s valid Passport or
c. One of the applicant’s relatives who possess a Ghana Card to vouch for the applicant or
d. Two non-relatives who know the applicant to be a Ghanaian and who possess Ghana Cards to vouch for the applicant; and
e. The Ghana Post Digital Address of the applicant’s residence.
2. For the vouching for process, the following categories of persons are the only ones mandated to vouch for an applicant where the applicant has no known relatives who possess a Ghana Card:
a. A practising or retired professional teacher ( principals, headmasters & headteachers)
b. A Gazetted Chief
c. A practicing or retired Magistrate or Judge
d. A practicing or retired licenced Professional e.g. doctor, nurse, lawyer, accountant, engineer, architect etc.
e. A serving or retired civil/public servant
f. A serving or retired Clergyman
g. An Imam
h. A serving or retired Catechist
i. A serving or retired member of the security services the Ghana Police Service, Ghana Armed Forces, Ghana Prison Service, Ghana Immigration Service, Ghana National Fire Service, BNI, Customs, Excise and Preventive Service of the Ghana Revenue Service and National Security
j. A current or past Member of Parliament, An Assembly or Unit Committee
The registration process aims at printing every applicant’s Ghana Card instantly. However, in the event that applicants’ Ghana Cards cannot be printed instantly, arrangements will be made with the Contact Person to have the said cards printed and issued to applicants at a later date. The details of applicants whose cards are not printed instantly will be shared with the home owner and followed up through a Customer Service portal.
At the end of the registration exercise, the Contact Person for the household will be requested to complete an NIA Customer Satisfaction Survey Form online to evaluate the registration exercise in general.
NIA will share a report on the exercise with the Contact Person for auditing and customer service purposes.
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