Updating of existing companies’ records – RDG

By Rita Adele Adjei, GNA

Accra, Oct. 17, GNA – The Registrars General
Department (RDG) on Tuesday entreated all existing Companies who registered
between 1963 to October, 2011 to update their records onto its new electronic

It said companies that were Limited by Shares,
limited by Guarantee, Partnerships, External Companies, Business Names and
Subsidiary Business Names (SBN), Auditing and Accounting Firms that have not
yet updated their records into the Department’s new electronic database e-Registrar
to do so by Tuesday April 30, 2019.

The RDG stated in a statement issued and
signed by Mrs Jemima M. Oware, the Registrar General and copied to the Ghana
News Agency in Accra.

According to the statement, all affected
entities Directors, Shareholders, Secretaries, and Auditors of companies, all
Partners of Partnership, all local Managers of External Companies and all Sole
Proprietors of Business Names are to obtain Individual Tax Identification
Numbers (TIN).

Information required focuses on the nature of
business, current office location, current telephone numbers and ownership of
the entities which the department would not have in its database.

The RDG said the unit was currently full, due
to the large volume of files of entities that were set up for one-time activity
and have never undertaken any business afterwards.

“The department is entreating all entities
that have been registered in the past but are not actively doing business, to
come and close down the dormant companies, partnerships and business before the
stipulated deadline”.

It said the Registrar of Companies would start
the process of striking out the names of companies, partnership and businesses
that failed to comply with the directive by Monday May 6, 2019.

“A partner is liable for a fine not exceeding
twenty-five (25) penalty units for each day during which the default continues:
the right of the firm concerned and partners arising out of a contract made
during the time that the default continues are not enforceable by action or any
legal proceedings”.

The RDG added that Local Managers of external
companies were required to pay an annual filing fee $600.00 as well as present
group account of parent company.

It said there would be no penalty charges for
this category of external companies during this grace period.

however added that, business name owners are expected to pay GH25.00 as renewal
fees for each year that they were in default up to the current year, but were
not required to pay any penalty for non-compliance in this regard.

The Department added that those who did not
adhere to this were however not required to pay any penalty.

The Department said it was embarking on this
exercise to weed out all businesses that were inactive from their database.

It added that, they wanted an accurate,
credible, verifiable and accessible database of Businesses for national
planning and economic development of the country.


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