Office Manager (An Experienced Accountant) at CDC Development Solutions

Location: Western Region

CDC DEVELOPMENT SOLUTIONS (CDS), a Washington, DC based non-profit organization, is seeking to fill position for a USAID-funded Supply Chain Development (“SCD”) program in Takoradi. The objectives of this capacity building and market linkages program would be to significantly improve the technical capacity of the local SMEs and business service providers and increase the participation of Ghanaian businesses in the supply chain of the oil and gas sector in Ghana.

Job Title: Office Manager (An Experienced Accountant)

Job Location: Tarkoradi, Western Region
Human Resource & Administration:
  1. Post advertisements for new positions and organize applications received, arrange interviews with potential candidates
  2. Collect necessary paperwork for the hiring of project consultants, interns, volunteers, etc
  3. Track staff vacation, sick, and casual leave balances, review monthly timesheets
  4. Maintain complete personnel files for all staff
  5. Track the performance review cycle and remind the staff and Chief of Party and Deputy Chief of Party when goal-setting mid- and annual performance reviews are due
  6. Coordinate necessary paperwork for suspension or termination
  7. Liaise with legal support to ensure project compliance with local labor laws, as necessary
  8. Ensure staff compliance with Project Employee Handbook and inform Chief of Party/Deputy Chief of Party of any violations, problem areas, etc
Financial Administration:
Provide full accounting and financial support to project, to include but not be limited to:
  1. Day-to-day fund management and creation/maintenance of bank accounts
  2. Procurement, upkeep, and tracking of project assets
  3. Proper and complete financial record-keeping (receipts, contracts, backups) using QuickBooks system
  4. Review and coding of all payment documents and invoices received
  5. Payroll submission to Chief of Party for final approval
  6. Generation of monthly financial program report an cash requests to be submitted to CDS HQ Office
  7. Assistance with quarterly and year-end financial reports as needed
  8. Correspondence with CDS Headquarters Office regarding any funding/financial requests and/or discrepancies
  9. Liaising with partner organizations on financial issues as necessary
  10. Ensuring all project payments and operations adhere to Ghanaian fiscal and labor laws
  11. Manage and track office petty cash, and day-to-day small expenditures
Qualification and Requirements
Knowledge and Skill Required:
  1. University degree required
  2. 2+ years of University or Vocational education in accounting, finance, or business preferred
  3. Knowledge of Microsoft Office applications and QuickBooks required
  4. Strong knowledge of general bookkeeping and accounting rules and systems
  5. Basic understanding of programmatic budget preparatory
  6. 2-3 years of experience as an accountant, financial assistant, or office manager
  7. Knowledge of telephone systems, copier/fax machines, and other office equipment required
  8. Ability to manage and prioritize several tasks simultaneously and effectively
  9. Ghanaian national required
  10. Proficiency in English

If you are qualified for this position, Send your CV to [email protected] or click to apply