Bilingual Secretary at Int Fert Devt Center

Location: Greater Accra Region

Job Title: Bilingual Secretary
Duty Location: The Bilingual Secretary shall be based in Accra.
The Bilingual Secretary works in a national position and will report to the Senior Portfolio Manager of the North and West Africa Division (NWAFD) of IFDC.
S/he will work closely with IFDC’s administration and finance staff in Accra and the Division Director’s Bilingual Secretary based in Lome. Among other tasks, s/he will:
  1. File, copy correspondence and other secretarial duties.
  2. Maintain incoming and outgoing correspondences, minute-taking at meetings.
  3. Assist in the organization of international workshops, training as well as conferences and purchase of tickets and make hotel arrangements for local and international staff and participants.
  4. Organize and maintain accurate filing systems.
  5. Assists in the review, formatting, proof reading, editing and make ready of project deliverables for donor submission (technical reports, work plans, budgets, proposals, etc.).
  6. Translate documents from French to English and vice versa.
  7. Keep appointments and manage the Portfolio Manager’s schedules and liaises with project staff, partners and donors throughout the region on behalf of the Portfolio Manager.
  8. Assist the Portfolio Manager in the annual evaluation of and documentation on projects in the NWAFD portfolio.
  9. Provide assistance in the preparation and follow-up of MoUs.
  10. Liaise with the admin and finance office in Accra in the application of IFDC procedures.
  11. Perform any other tasks related to the function requested by the NWAFD Director and the Sr. Portfolio Manager.
Qualification and Requirements
  1. HND secretariat or other professional secretarial qualification.
  2. At least 5 years work experience, ideally with an international NGO.
  3. Ability to read, write and speak English and French.
  4. Computer literate in MS-Excel, MS-Word, Power Point and Outlook and web-based system.
  5. Ample experience in formatting, proof reading and editing Word documents and Power Point presentations.
  6. Ability to work under pressure and for extra hours and meet tight deadlines.
  7. Ability to assess priorities and work on own initiative.
  8. Great organizational skills and attention to detail in operationalization of secretarial tasks.
  9. Good communication and interpersonal skills.
  10. Strong sense of integrity and personal commitment to the achievement of goals.
  11. Good team work skills and ability to work in a multicultural environment.
  12. Basic knowledge in accounting.

                                                                  If you are qualified for this position, Send your CV to [email protected] or click to apply