Administrative Officer at Int Fert Devt Center

Please note that this is a National Staff position.

The Administrative Officer coordinates activities, employee schedules and needs within an office setting on a day to day basis for general smooth, efficient and effective Division office operations.

1. Assists office staff in maintaining files and databases;
2. Assists in the preparation of reports, presentations, memorandums, proposals and correspondence;
3. Assigns jobs and duties to clerical office staff as needed;
4. Monitors day to day office operations;
5. Schedules appointments and meetings for executives and upper level Division Management staff;
6. Serves as the go-to for office inquiries and general office operational problems;
7. Manages Division staff travel and leave schedules,flight and hotel reservations, travel advance and reimbursement request;
8. Tracks office supply inventory and prepares supply orders;
9. Liaises with Ghana main office on general office operations, including financial, administrative and IT support;
10. Oversees the preparation and use of office petty cash;
11. Performs any other duties, appropriate to the role, as may be required from time to time.

Job Skills

1. Excellent oral and written communication skills;
2. Detail oriented and works with a high degree of accuracy;
3. Highly organized and flexible, and showing initiative;
4. Ability to multitask and meet changing deadlines;
5. Must be self-directed and able to complete projects with limited supervision;
6. Ability to maintain staff confidentiality;
7. Working knowledge of web-based searches (Internet) and email (Outlook), scheduling (Outlook calendar), word processing (Word), spreadsheets (Excel) and presentation software (PowerPoint);
8. Ability to facilitate and support the work of team members.

Job Requirements

1. Minimum of 3 years or more related experience (preferably with an international organization) with emphasis on business administration and office management;
2. Education: minimum of an Associates Degree, higher degree preferred;
3. Bi-lingual (English/French) speaking, reading and writing skills.