Location: Greater Accra Region
Job Title: LEIII Migration Support Assistant
Job Location: Accra, Greater Accra Region
The British High Commission (BHC) Accra has a vacancy for an LEIII Migration Support Assistant.
Working to the regional Migration Delivery Officer (MDO), the job-holder will have responsibility for supporting the day to day administrative activities of the migration section.
The main elements of the job include:
1) Management of administrative/office work of the Migration Section, including the managing MDO’s appointment schedules:
- Manage MDO’s calendar and meeting schedules- arranging meeting appointments between MDO & stakeholders.
- Write minutes of meetings with action points.
- Drafting letters
- Manage MDO’s Regional Travel schedules- liaising with travel implant and airlines to ensure tickets have been issued; following up with Management Section on POs
- Support the administrative work of the Migration Section by Regularly updating stakeholder list weeding out outdated contacts and fixing in new contacts in consultation with MDO/MSO; and filing correspondence and reports in both electronic and manual formats.
2) Lead on specific RRF Project work stream:
- Assist MDO and MSO in the design and implementation (i.e. monitoring, reviewing, evaluating and reporting) of projects at post.
3) Support Migration support officers:
- Support migration support officers in preparation for front line operations.
4) Supply info to Country of Origin Information Service (COIS):
- Assist with UKBA general inquiries concerning individual and generic issues that motivate asylum applications and requests for protection, by sending reports based on publicly available information to the Country of Origin Information Service (COIS) upon request within specified deadlines.
- Follow-up with relevant stakeholders in Ghana for information on any COIS request within 48 hours of receipt of request from London.
- Analyse and send findings to COIS within the week of receipt of the request from UKBA, using FCO Guide to providing country information to UKBA.
5) Engagement with civil society and academia on migration issues:
- Regularly engage across a wide spectrum of migration focused academia world and civil society actors, to brainstorm on innovative ways and project designs that suits HMG’s migration agenda in- country especially on returns and intake reduction.
- Support MSO to monitor work on AVRs and FRS – recommending ways in which services could be improved.
- Support MSO to broaden scope of strategic engagements CSOs, academia and to maintain and sustain cordial relationships with key stakeholders through attendance to/active participation in stakeholder events, and stakeholder networking e.g. migration related conferences/meetings.
6) Lead on Migration Section’s events management and communications work:
- Lead in the organisation of events and management of scoping visits, writing and sending out invites to stakeholders, making follow-ups on attendance, and writing briefs on events with recommendations for future events.
- Provide media- worthy communication on Migration Section’s activities, for publication on Post’s website & local media, within a week of each event (consulting MDO or MSO before any publication).
- Help with the design and publication of the Africa Regional Migration newsletter by collating success stories from MDOs in the region.
- Monitor news items in the local and international media that have direct impact on our work and make press-cuttings for reference purposes.
Information for applicants:
This position is within the LEIII range of responsibilities. The monthly gross salary range for LEIII positions in the BHC is GHc 1314 (rising in increments of GHc 53 based on performances) to a maximum of GHc 2056. The starting salary will be Ghc1314.
The appointment will be offered on a 1 year contract and subject to the satisfactory completion of a probationary period. Thereafter, the appointment will be renewed for periods of 12 months, subject to satisfactory performance, by mutual agreement.
Specific training and mentoring for the role will be provided for the successful candidate.
Qualification and Requirements
The skills/attributes of the successful applicant will include:
- Highly organised and be able to prioritise tasks effectively
- Read and write in French (desirable but not essential)
- An interest in migration policy, and its delivery;
- Good communication skills. Able to provide credible and good quality analysis;
- Ability to respond to the unexpected;
- Work with a considerable degree of autonomy, requiring minimal supervision
- Resilient – able to respond well to setbacks;
- Solution driven – can come up with or recommend courses of action when faced with difficulties.
- Strong IT skills
The successful applicant is likely to have (one or more of):
- A university degree;
- Work-place experience of working in fast paced environment
- Familiarity with UK and Francophone institutions (desirable)
- Strong IT skills using Microsoft software
The successful applicant will need to:
- Observe the FCO’s diversity and equality policies
Candidates should complete an application form, which can be found on this link: https://www.gov.uk/government/world/organisations/british-high-commission-accra/about/recruitment add their CVs to the completed application form and send to the attention of:
British High Commission
Osu Link, off Gamel Abdul Nasser Avenue
P O Box 296
with the envelope clearly marked LEIII MSA