{"id":466756,"date":"2011-07-23T14:02:34","date_gmt":"2011-07-23T14:02:34","guid":{"rendered":"http:\/\/www.ghanamma.net\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/"},"modified":"2011-07-23T14:02:34","modified_gmt":"2011-07-23T14:02:34","slug":"american-embassy-in-ghana-recruitment","status":"publish","type":"post","link":"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/","title":{"rendered":"American Embassy in Ghana Recruitment"},"content":{"rendered":"
\n

The U.S. Embassy in Accra, Ghana is seeking an individual for the position of a SECRETARY in<\/span>
the Facilities Maintenance Section.<\/span><\/p>\n

BASIC FUNCTION OF POSITION<\/strong><\/span>
Reporting to the FMM, the incumbent provides administrative and secretarial support to the Facility<\/span>
Maintenance Office. This includes filing of documentation, preparation of all cable traffic that is<\/span>
sent from the maintenance office, i.e. country clearance cables etc., official mission wide<\/span>
memorandums, memos, faxes, e-mails and other correspondence. S\/he sorts and distributes mail to<\/span><\/p>\n

all offices; acts as receptionist, screening callers and escorting visitors to the FM section; schedules<\/span>
appointments for the Facility Manager and FMO staff. The incumbent receives all incoming<\/span>
telephone calls, and then dispatches the calls throughout the rest of the FMO shops.<\/span>
The incumbent prepares work orders on requests received by phone call; initiates expendable<\/span>
supply requests; tracks and follow-up on action items assigned to staff; conducts research via the<\/span>
Internet for product and service information in support of FMO activities.<\/span>
The incumbent supervises two clerks, input data into post database, closes out work requests once<\/span>
tasks are completed; serves as a Class B Sub-Cashier, disburses cash for material purchases and<\/span>
collects receipts from transactions; administers annual leave, sick and other type of leave, and<\/span>
enters data into post database.<\/span>
QUALIFICATIONS REQUIRED<\/span>
NOTE: All applicants must address each selection criterion detailed below with specific and<\/span>
comprehensive information supporting each item.<\/span>
1. Completion of secondary school or successful completion of secretarial or business school<\/span>
is required.<\/span>
2. Three years office administration with general accounting along with one \u2013 two years<\/span>
experience as a team\/work leader or supervisor of administrative staff.<\/span>
3. Level IV English (fluent) \u2013 High degree of proficiency in both the written and spoken<\/span>
language, including the ability to translate. On occasion, the Job<\/a> Holder may need to act as<\/span>
an interpreter. Language proficiency will be tested.<\/span>
4. A general knowledge of accounting practices and principles. Knowledge of office practices,<\/span>
proper preparation of file systems, proper grammar and punctuation for business memos,<\/span>
customer service techniques and telephone etiquette.<\/span>
5. Level II (40 wpm w\/minimal errors) typing skills, Computer skills in Microsoft Office<\/span>
Software Word, Excel, Access, PowerPoint, Outlook, etc. (will be tested)<\/span>
SELECTION PROCESS<\/span>
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be<\/span>
given preference. Therefore, it is essential that the candidate address the required qualifications<\/span>
above in the application.<\/span>
ADDITIONAL SELECTION CRITERIA<\/span>
1. Management will consider nepotism\/conflict of interest, budget, and residency status<\/span>
in determining successful candidacy.<\/span>
2. Current employees serving a probationary period are not eligible to apply.<\/span><\/p>\n

3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs<\/span>
Improvement or Unsatisfactory on their most recent Employee Performance Report<\/span>
are not eligible to apply.<\/span>
4. Currently employed US Citizen EFMs who hold FMA appointment are ineligible to<\/span>
apply for advertised positions within the first 90 calendar days of their employment.<\/span>
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are<\/span>
ineligible to apply for advertised positions within the first 90 calendar days of their<\/span>
employment, unless currently hired into a position with a When Actually Employed<\/span>
(WAE) work schedule.<\/span>
TO APPLY<\/span>
Interested candidates for this position must submit the following for consideration of the<\/span>
application:<\/span>
1. Universal Application for Employment (UAE) as a locally Employed Staff or Family Member<\/span>
(DS- 174): or<\/span>
2. A combination of both: i.e. Section 1-24 of the UAE along with a listing of the applicant\u2019s work<\/span>
experience attached as a separate sheet; or<\/span>
3. A current resume or curriculum vitae that provides the same information found on the UAE (see<\/span>
section 3A below for more information): plus<\/span>
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form<\/span>
DD-214 with their application. Candidates who claim conditional US Veteran preference must<\/span>
submit documentation confirming eligibility for a conditional preference in hiring with their<\/span>
application.<\/span>
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification<\/span>
requirements of the position as listed above.<\/span>
6. A telephone number, post office box and\/or e-mail address where we can contact you to schedule<\/span>
an interview.<\/span>
3A. If an applicant is submitting a resume or curriculum vitae, s\/he must provide the following<\/span>
information equal to what is found on the UAE:<\/span>
Failure to do so will result in an incomplete application.<\/span>
A. Position Title<\/span>
B. Position Grade<\/span>
C. Vacancy Announcement Number (if known)<\/span>
D. Dates Available for Work<\/span>
E. First, Middle, & Last Names as well as any other names usedF. Date and Place of Birth<\/span>
G. Current Address, Day, Evening, and Cell phone numbers<\/span>
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes<\/span>
or No; if yes, provide number)<\/span>
I. U.S. Social Security Number and\/or Identification Number<\/span>
J. Eligibility to work in the country (Yes or No)<\/span>
K. Special Accommodations the Mission needs to provide<\/span>
L. If applying for position that includes driving a U.S. Government vehicle,<\/span>
Driver\u2019s License Class \/ Type<\/span>
M. Days available to work<\/span>
N. List any relatives or members of your household that work for the U.S.<\/span>
Government (include their Name, Relationship, & Agency, Position, Location)<\/span>
O. U.S. Eligible Family Member and Veterans Hiring Preference<\/span>
P. Education<\/span>
Q. License, Skills, Training, Membership, & Recognition<\/span>
R. Language Skills<\/span>
S. Work Experience<\/span>
T. References<\/span>
NOTE:<\/span>
1. All applications must have the Position Number and Position Title identified.<\/span>
2. All \u201cHard Copy\u201d\/printed applications must be submitted to the Mail Room at the<\/span>
Chancery. Hard Copy Applications submitted through any other office will not<\/span>
be accepted. You may apply on-line using the AccraHRO@state.gov email<\/span>
address. This is the preferred means of applying for a position with the<\/span>
American Embassy. Please go to our website for additional information,<\/span>
including current openings and tips on applying with the American Embassy in<\/span>
Accra. http:\/\/ghana.usembassy.gov\/jobopportunities.html<\/span>
3. ALL APPLICATIONS MUST BE FOR AN OPEN\/ADVERTIZED POSITION.<\/span>
APPLICATIONS PREVIOUSLY CONSIDERED FOR A JOB WILL NOT BE<\/span>
HELD\/CONSIDERED FOR FUTURE JOBS. IF YOU ARE INTERESTED, YOU<\/span>
MUST RE-APPLY.<\/span>
SUBMIT APPLICATION TO:<\/span>
Human Resources Office<\/span>
Through the Mailroom, Chancery<\/span>
U. S. Embassy, Accra<\/span>
P.O. Box GP 194, Accra<\/span>
OR: AccraHRO@state.gov<\/span>
POINT OF CONTACT:<\/span>
Telephone: 0302-741000<\/span>
Fax: 0302-741389<\/span>
E-mail: AccraHRO@state.govTo get a copy of this vacancy announcement, please log on to our website at:<\/span>
http:\/\/ghana.usembassy.gov\/jobopportunities.html<\/span><\/p>\n

NOTE:<\/strong><\/span><\/p>\n

ANNOUNCEMENT #: HR11-023<\/span>
OPEN TO: All Interested Candidates<\/span>
POSITION: SECRETARY (Facilities Maintenance Section)<\/span>
POSITION NO: A51311<\/span><\/p>\n

OPENING DATE: July 19, 2011<\/span>
CLOSING DATE: August 2, 2011<\/span>
WORK HOURS: Full-time; 40 hours\/week<\/span>
SALARY: *Not-Ordinarily Resident: (Position Grade: FP-8 is to be confirmed by<\/span>
Washington)<\/span>
*Ordinarily Resident: GH\u00a210,849 p.a. (Starting salary)<\/span>
(Position Grade: FSN-6)<\/span>
LENGTH OF HIRE: Indefinite<\/span><\/p>\n

Related Jobs:<\/p>\n

    \n
  1. U.S. Embassy Ghana: Alumni Co-ordinator<\/a><\/li>\n
  2. US Embassy Ghana Recruitment 2011<\/a><\/li>\n
  3. African Bagg Ghana Recruitment (3 Vacancies)<\/a><\/li>\n
  4. Newmont Ghana Recruitment 2011 (4 Positions)<\/a><\/li>\n<\/ol>\n

    <\/div>\n<\/p>\n

    Original post:
    \n    American Embassy in Ghana Recruitment<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

    The U.S. Embassy in Accra, Ghana is seeking an individual for the position of a SECRETARY in the Facilities Maintenance Section. <\/p>\n","protected":false},"author":0,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[],"tags":[],"class_list":["post-466756","post","type-post","status-publish","format-standard"],"yoast_head":"\nAmerican Embassy in Ghana Recruitment - Ghanamma.com<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"American Embassy in Ghana Recruitment - Ghanamma.com\" \/>\n<meta name=\"twitter:description\" content=\"The U.S. Embassy in Accra, Ghana is seeking an individual for the position of a SECRETARY in the Facilities Maintenance Section.\" \/>\n<meta name=\"twitter:creator\" content=\"@ghanamma\" \/>\n<meta name=\"twitter:site\" content=\"@ghanamma\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/\"},\"author\":{\"name\":\"\",\"@id\":\"\"},\"headline\":\"American Embassy in Ghana Recruitment\",\"datePublished\":\"2011-07-23T14:02:34+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/\"},\"wordCount\":1131,\"commentCount\":0,\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/\",\"url\":\"https:\/\/www.ghanamma.com\/2011\/07\/23\/american-embassy-in-ghana-recruitment\/\",\"name\":\"American Embassy in Ghana Recruitment - 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